Microsoft Office Tips
Contents
Microsoft PowerPoint Shortcut Keys
Microsoft Access Shortcut Keys
Microsoft Outlook Shortcut Keys
While using the mouse to adjust tabs, indents, columns and
margins on the ruler, try holding down the Alt key. Holding down the Alt key
displays the ruler and the changing distances between settings as you move the
marker. This is handy for precise placement of your work upon the page.
Activity > Shortcut Keys
Repeat Last Action > F4 or CTRL+Y
Find and Replace > CTRL+F
Go to Page/Section/Line > CTRL+G
Delete Word > CTRL+[backspace]
Change Case > SHIFT+F3
Bold > CTRL+B
Italicise > CTRL+I
Go to Beginning of Document > CTRL+[home]
Go to End of Document > CTRL+[end]
Select Beginning of Document > CTRL+[shift]+[home]
Select End of Document> CTRL+[shift]+[end]
Open Thesaurus > SHIFT+F7
Insert Hyperlink > CTRL+K
Select All > CTRL+A
Copy > CTRL+C
Paste > CTRL+V
Undo > CTRL+Z
Save > CTRL+S
Print > CTRL+P
Open > CTRL+O
Microsoft PowerPoint Shortcut Keys
Activity >Shortcut Keys
New Slide >CTRL+M
Next Pane> F6
Previous Pane> SHIFT+F6
Make a Duplicate >CTRL+D
Start a SlideShow> F5
Promote a Paragraph >ALT+SHIFT+LEFT ARROW
Demote a Paragraph >ALT+SHIFT+RIGHT ARROW
Subscript Formatting >CTRL+=
Superscript Formatting >CTRL++
Open Font Dialog Box >CTRL+T
Repeat Last Action> F4
Find> CTRL+F
View Guides >CTRL+G
Delete a Word CTRL+[BACKSPACE]
Capitalise >SHIFT+F3
Bold >CTRL+B
Italicise> CTRL+K
Hyperlink> CTRL+K
Select All >CTRL+A
Copy >CTRL+C
Paste> CTRL+V
Undo >CTRL+Z
Save >CTRL+S
Print >CTRL+P
Open> CTRL+O
Microsoft Access Shortcut Keys
Activity >Shortcut Keys
Insert Date >CTRL+;
Insert Time >CTRL+:
Insert a Carriage Return >CTRL+[enter]
Insert the Same Data into the Next Record> CTRL+'
Undo Changes to Previous Record> ESC
Undo Changes to Current Record> ESC ESC (press ESC twice)
Display Database Window >F11
Open New Database> CTRL+N
Open an Existing Database> CTRL+O
Switch between Visual Basic Editor> ALT+F11
Find and Replace >CTRL+F
Copy >CTRL+C
Paste> CTRL+V
Undo> CTRL+Z
Save >CTRL+S
Print >CTRL+P
Select Current Column> CTRL+[spacebar]
Select Current Row>
SHIFT+[spacebar]
Move to Beginning of Worksheet >CTRL+[home[
Move to Last cell on Worksheet >CTRL+[end]
Paste a Function into a Formula >SHIFT+F3
Display the Formula Palette after You Type a Function Name> CTRL+A
Select All >CTRL+A
Alternate Between Displaying Cell Values and Formulas >CTRL+' (single left
quotation mark)
Calculate All Sheets in All Open Workbooks >F9
Calculate Active Worksheet >SHIFT+F9
Create Chart using the Current Range> F11 or ALT+F1
Enter Date >CTRL+; (semicolon)
Enter Time >CTRL+: (colon)
Fill Selected Cell with Current Entry >CTRL+[enter]
Display the Go To Box >F5
Display the Format Cells Box> CTRL+1
Copy> CTRL+C
Paste> CTRL+V
Undo> CTRL+Z
Save> CTRL+S
Print> CTRL+P
Open >CTRL+O
Microsoft Outlook
Shortcut Keys
Open a Message >CTRL+[shift]+M
Open Address Book >CTRL+[shift]+B
Open an Appointment >CTRL+[shift]+A
Open a Contact >CTRL+[shift]+C
Open a Meeting Request >CTRL+[shift]+Q
Open a Task >CTRL+[shift]+K
Make the Find a Contact Box Active> F11
Inbox >CTRL+[shift]+I
Outbox >CTRL+[shift]+O
Check for New Mail >F5 or CTRL+M
Open the Advanced Find Box> CTRL+[shift]+F
Mark as Read> CTRL+Q
Delete >CTRL+D
Delete Word> CTRL+BACKSPACE
Select All >CTRL+A
Copy >CTRL+C
Paste >CTRL+V
Undo> CTRL+Z
Print >CTRL+P